Executive Assistant | Wellington

Executive Assistant

Posted on 13-Aug-2017
Application Close Date: 23-Aug-2017
Position Type:
Job Reference:
Note clipExecutive Assistant Finance PD.docx (Word, 34KB)
Job Specification

We are looking for an Executive Assistant to provide high quality, timely one-to-one executive support to the Finance and Performance senior leadership team, including dealing with matters of a highly confidential and sensitive nature. This would entail diary management, organising meetings, managing client relationships, secretarial support, managing the travel, purchasing and budget, and any additional administrative support and leadership to the business unit.


As a trusted and respected member of the team, the Executive Assistant is paramount to the success of the business unit.  You will be an experienced, confident professional who will thrive working in a fast paced environment, you'll have exceptional social skills and will cleverly build and maintain relationships with key stakeholders.


You will be experienced at managing a busy diary including meeting and travel logistics as well as managing your clients' expectations.  You'll have an eye for detail and a strong customer focus, proficiency with the Microsoft Suite and a familiarity with Lotus Notes. 


We are looking for someone who has:

  • excellent organisational skills with the ability to establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
  • a genuine commitment to providing a quality service to all customers, and a keen sense of purpose and direction
  • excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders
  • ability to work unsupervised and as part of a team
  • ability to think ahead / anticipate – a proven ability to use initiative



About the Ministry:

The Ministry of Health is the Government's principal advisor on health and disability policy.  Our job is to protect the health of New Zealanders and, through leadership of the health and disability system, we help New Zealanders to live well, stay well and get well.  We work with the health and disability sector to manage a programme of work that supports the Government's priorities.


For further information on this position please contact Sarah Perry – sarah_perry@moh.govt.nz or on (04) 816 3332. 


The Ministry of Health is committed to equal opportunity in all our employment policies and procedures. All staff – regardless of gender, race, marital status, age, disability, sexual orientation, religious or ethical beliefs, political opinion or union affiliation – have access to equal employment opportunities. We welcome enquiries from everyone and value diversity in the workforce and we are willing to consider flexible working arrangements.    


Applications close 23 August 2017.


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