Job Description

• Permanent, full-time, skilled generalist role based in Wellington only
• Support the ongoing development of our processes, procedures and systems
• Salary midpoint of $64,877, actual salary dependent on your experience

 Ko ake mahi - What you'll do

On any day you may:

• Upload papers, log, track, transfer and report on policy briefings, parliamentary questions, Ministerial correspondence, Official Information Act requests, Ombudsman cases, proactive releases and other key documents
• Complete general administrative tasks as required (for example triaging incoming post, filing documents in SharePoint and the bespoke workflow system)
• Support the management of workflows, allocate and/or respond to correspondence and to requests for briefing reference numbers in our workflow system
• Ensure data, systems and processes are accurate and updated in real time to support performance reporting
• Proof or prepare reports, responses and presentations.
• Reconcile and maintain a register of IT software licences

Ko pūkenga - What you'll bring

• Previous coordination or administration experience and excellent people skills
• Exposure to the Official Information Act 1982 and parliamentary processes
• Advanced skills in the MS Office Suite, including SharePoint 
• Experience using communication and collaboration tools (such as MS Teams, Zoom) to assist the group with scheduling requirements and managing calendar invites
• Experience with basic technical troubleshooting to resolve common issues with software, hardware, and networks relevant to workstreams
• Demonstrated competency in time and task management, anticipating and managing issues before they arise, where possible

Ko wai mātou - About us

At Manatū Hauora – Ministry of Health we are the kaitiaki of the health system, providing leadership and driving strategy and performance. We regulate the health sector and are the primary source of advice on health matters.

The Government Services group is made up of four teams: Ministerial Correspondence, OIA Services, Parliamentary Advice and Coordination and Official Information Advisory. We support organisational excellence by providing timely, high-quality advice, communications, and governance support to the Executive Governance Team, and services to support ministers.

We manage processes, training and other work related to parliamentary questions, select committees, Ministerial and Director-General correspondence, Official Information Act and Privacy Act replies to Ombudsman complaints and the proactive release of ministerial decision-making documents.

Ko mātou me tō matou whare - What we bring

Unlock your career potential at Manatū Hauora, where you'll discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, diversity and inclusion are woven into the fabric of our culture, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.

Ngā Uaratanga – Our values

Our Values underpin how we work together and with the health and disability sector, public service colleagues and communities. 

• Manaakitanga (Listen on Māori Dictonary.co.nz) - we show care, inclusion respect, support, trust, and kindness to each other
• Kaitiakitanga (Listen on Māori Dictionary.co.nz) - we preserve and maintain an environment that enables the Ministry and our people to thrive
• Whakapono (Listen on Māori Dictionary.co.nz) - we have trust and faith in each other to do the right thing
• Kōkiri ngātahi (Listen on Māori Dictonary.com Kōkiri + ngātahi) - we connect and work together collectively towards a common purpose.

Me pēhea te tono mai - How to apply 

To view the position description and apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz.To apply, you must hold the right to work in New Zealand.  For information on work visa eligibility, check out the Immigration New Zealand website.

Applications close on Sunday 24 November. We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date. We expect to appoint prior to year end, and start date will be late January.

We are not utilising recruitment agencies at this time. If you are interested in applying for this position, please do so directly through our careers page.

All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.

We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.