Job Description

• Full time, permanent opportunity
• Wellington based
• Salary midpoint of $70,106. Actual salary dependent on your experience

 Ko ake mahi - What you'll do

As an Executive Assistant to the Director Emergency Management, you will have a natural flare for being highly organised and have the ability to juggle multiple tasks whilst providing a seamless service to both the Director and wider leadership team.

You will proactively stay in sync with the Director by strategically prioritising tasks. These include managing calendars and workflows and engaging with the leadership team, staff and external parties on initiatives. You'll help to keep the Director's day moving smoothly and the wider team humming.

Key to this role is maintaining a high level of professionalism, confidentiality and efficiency to support the Director with developing and maintaining strong key relationships.

Ko pūkenga - What you'll bring

• Prior experience working as an Executive Assistant
• Excellent verbal and written communication skills, the ability to address complex situations calmly and effectively
• Attention to detail and excellent time management and organisational skills
• The ability to build and maintain strong relationships
• A proactive, enthusiastic and energetic approach
• Ability to support the wider team in the event of a health response

Ko wai mātou - About us

At Manatū Hauora – Ministry of Health we are the kaitiaki of the health system, providing leadership and driving strategy and performance. We regulate the health sector and are the primary source of advice on health matters.

The Ministry of Health's Emergency Management role is to maintain oversight, a system wide view, and stewardship of Emergency Management across the health and disability system. The EM Assurance Framework, led by Ministry of Health, supports system level assurance of all emergency management functions. We also have a role ensuring that the health system is co-ordinated as part of any all of government emergency response. Finally, we connect the Ministry with the national security architecture via ODESC.

Ko mātou me tō matou whare - What we bring

Unlock your career potential at Manatū Hauora, where you'll discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, diversity and inclusion are woven into the fabric of our culture, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.

Ngā Uaratanga – Our values

Our Values underpin how we work together and with the health and disability sector, public service colleagues and communities.

• Manaakitanga (Listen on Māori Dictonary.co.nz) - we show care, inclusion respect, support, trust, and kindness to each other
• Kaitiakitanga (Listen on Māori Dictionary.co.nz) - we preserve and maintain an environment that enables the Ministry and our people to thrive
• Whakapono (Listen on Māori Dictionary.co.nz) - we have trust and faith in each other to do the right thing
• Kōkiri ngātahi (Listen on Māori Dictonary.com Kōkiri + ngātahi) - we connect and work together collectively towards a common purpose.

Me pēhea te tono mai - How to apply 

To view the position description and apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz.To apply, you must hold the right to work in New Zealand.  For information on work visa eligibility, check out the Immigration New Zealand website.

Applications will be closing on Monday 13 January 2025. Please note that the Ministry will be closed over the Christmas period and the recruitment inbox will not be monitored during this time. We will be back in the office on Wednesday 8th January 2025.

We are not utilising recruitment agencies at this time. If you are interested in applying for this position, please do so directly through our careers page.

All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.

We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.